Managed print services and the paperless office

Blog-post by Cara Shockley, 

HP Blogger

, Oct 6 2011 - 6:08pm

About 36 years ago, Business Week published an article titled “The Office of the Future” that originally coined the term “paperless office.”  The authors predicted that by 1995 technology would exist that would let users access documents at the touch of a button, eliminating the need for paper.  Ever since then, the concept of attaining a paperless-state has been an oft talked about ideal.  I think it’s highly unlikely we will ever see a truly “paperless office,” but, with the technology available today there’s no excuse to not have a paper-efficient office.

In a stunning contradiction, I saw a reference today to recent research:  CompTIA’sExamining the Print and Document Management Market research study, that found that most companies expect to maintain or increase the level of printing and scanning they currently do.  What?  Is the volume of data (information age) driving this?  Anna Matthai blogged about the research study, The Paperless Office and Managed Print Services Providers, and shared that they found that nearly ½ of companies with formal document retention policies say their primary method to store important documents is to save the original paper copy.  Combine that policy with the explosive increase in data and that’s a recipe for a lot of printed pages.  Despite the digital capabilities that exist that could be reducing printed pages, what this really reveals is how hard it is to change ingrained workforce habits.

For organizations serious about working towards a “paper-efficient” office, document management is a must.  Digitize documents for efficient record-keeping and convenient document access.  Another opportunity is workflow solutions to improve business processes. Businesses shouldn’t be looking for a way to get rid of paper altogether; they should be looking for ways to optimize their paper intense processes utilizing the sophisticated technology available to them today.  The practical approach is a blended strategy to improving workflow where digital can take a lead while recognizing where paper still has its place.  

The reasons to adopt a strategy to move towards a more paper-efficient office are compelling --- save money, environmental benefits, and you can increase productivity and efficiency through improved document workflow.  On the flip side – change is hard and the transition to a paper-efficient office will force changes to some ingrained workforce habits.  On top of that, some IT professionals still don’t think of imaging and printing as strategic. But, our customers that have adopted this new way of thinking have made significant strides, saved millions of dollars and grown their bottom line. Learn from the successes of these HP customersand explore what HP managed print services and document management solutions could do for you.

Source: http://www.enterprisecioforum.com

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Vyomesh Joshi

Vyomesh I. (VJ) Joshi is executive vice president of the Imaging and Printing Group (IPG) at HP. IPG is a $26 billion annual revenue business that encompasses the consumer, enterprise, small-to-medium business and graphics customer segments. Its product, services and solution offerings span inkjet, LaserJet and commercial printing, printing supplies, digital photography, entertainment, retail publishing, graphics and managed services.

Under VJ’s leadership, IPG has grown revenue from $19 billion to $26 billion and doubled its operating profit to more than $4 billion. VJ spearheads HP’s drive to become not merely the world’s premier printer company, but the world’s premier printing and content consumption company.

On behalf of HP, VJ serves as the executive sponsor for all HP operations and initiatives in India. He is also a member of HP’s Executive Council.

VJ joined HP in 1980 as a research and development engineer and has held various leadership positions. He holds a master’s degree in electrical engineering from Ohio State University. VJ has been a member of the Yahoo! board of directors since 2005.

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Source: http://mybroadband.co.za

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HP announce new technology at global Imaging and Printing Conference

HP also announced that customer adoption of its cloud-enabled, web-connected print technologies has reached the mainstream, with more than 10 million printers sold to date.
“HP’s history of innovation runs deep, and we continue to leverage that legacy and build on it for future growth,” said Vyomesh Joshi, executive vice president, Imaging and Printing Group, HP. “While printing in the traditional sense will continue to be integral to what we bring to the world, we are disrupting the market with leading innovations beyond the page as well.”
Scanning of 3-D objects; tools and services for SMBs
Micro and small businesses need the best tools to market and operate their businesses, especially when faced with potentially rapid growth. HP’s innovations help these businesses keep pace with the speed of customers:

• To capture images of 3-D objects and scan documents, the HP TopShot LaserJet Pro M275 is an affordable desktop companion that’s ideal for small businesses or home offices. It is equipped with HP TopShot Scanning, a revolutionary technology that captures six separate images of a document or 3-D object and produces one final seamless image of exceptional quality. With this technology, SMBs can quickly produce high-quality images for immediate use in printed materials or on the web.
• The new HP Officejet Pro 8600 e-All-in-One series and HP Officejet Pro 8100 ePrinter deliver professional-quality colour documents for up to 50 percent lower cost per page than laser printers,(1) and enable printing from virtually anywhere when using mobile devices with HP ePrint.(2) Enhanced with new inks, which resist highlighter-pen smearing, two-sided borderless printing and cloud solutions that can help businesses grow beyond the page.
• New HP Business App, such as Biz Card Scanning and Receipt Scanning Apps from Shoeboxed, allows SMBs and micro businesses to focus on business impact.
• rom Scheduled Delivery Apps, business managers can receive actionable and specific guidance on becoming better leaders from Manager Tools, creators of an award-winning business podcast, and receive a full Wall Street premarket summary from RTT News, a global leading provider of financial newswires.

HP also is making its proven enterprise-level technologies accessible to SMBs. After its recent acquisition of Printelligent, a leader in managed print services (MPS), HP is rolling out HP Partner Managed Print Services, the first of several channel-enabled MPS offerings that HP plans to launch over the next year. In addition, HP has added several HP Document Solutions – including HP Access Control Express, HP and Nuance eCopy ShareScan and HP and Capella FormPort to its portfolio for the solutions specialist channel to sell.
New HP LaserJet printers, Scanjet printer for businesses of all sizes
HP introduced two HP LaserJet printers and an HP Scanjet printer that facilitate mobility and workflow for businesses.

• HP LaserJet Enterprise 600 M601, M602 and M603 printer series – a secure, network managed and easy-to-use web-enabled monochrome printer series engineered to help businesses increase efficiency on high-volume document printing.
• HP LaserJet Enterprise 500 color M551 series – an HP ePrint-enabled printer ideal for enterprise and SMB work teams who want professional-quality colour and advanced print management tools.
• HP Scanjet Enterprise 8500fn1 Document Capture Workstation – a scanner optimised for workgroups with high-volume scanning needs, featuring an easy-to-use, large colour touch screen.

Enterprise services and solutions
To simplify complex office processes and improve how enterprise customers work, HP introduced new and enhanced solutions and services offerings. HP Document Processing Services help clients grow their business, drive process transformation, reduce costs and increase productivity. The suite of document solutions offers customers the option to outsource all or portions of their document management functions, allowing information access from anywhere, anytime and via any channel.
HP Access Control Express with HP Access Control Mobile Release is a bundled solution of simple, effective tools that help slash printing costs and keep data secure, while increasing user confidence and productivity.
Additionally, the HP Solution Business Partner Program showcased announcements from Hyland, Jetmobile and Pharos.
Empowering global marketers
The new HP Smart Marketing Suite is a document workflow solution that addresses the inefficiencies facing enterprise marketing leaders. The solution consists of a suite of software and services that optimise and automate marketing content workflows, from creative brief to activation, resulting in time and cost savings that can be directed to increasing marketing effectiveness. To develop the offering, HP partnered with Omnicom Group Inc., a global leader in advertising and marketing communications.
Mobile solutions for consumers and businesses
HP is making the mobile print experience even quicker and easier, so customers can stay focused on the tasks at hand – whether they are at home, at work or simply on the go. HP’s new and enhanced mobile solutions allow people to bring print into their digital lives no matter where they are.

• The new range of Photosmart and ENVY110 e-All-in-One printers offer consumers flexible ways to print their photos and documents simply by sending an email with the files to their ePrinters. With a stylish and compact design, these printers fit into any home environment.
• For SMBs, the industry-first HP ePrint Wireless Direct offering allows users to connect directly to supported HP printers without the need for network or internet connections. Users can simply walk up and connect to a printer from any Wi-Fi-enabled mobile device with a peer-to-peer connection.
• The new HP ePrint Home and Biz app unifies the HP ePrint experience with a mobile app for Apple iOS, Android or Symbian smartphones and tablets, available at no additional cost, making it easy for customers to print documents and photos.
• The HP ePrint Mobile Driver makes it easier to print from notebook PCs to HP-enabled printers. Users simply “File and Print” to any registered ePrint-enabled printer.
• The new HP Printer Control mobile app for Apple iOS devices delivers wireless access and control of a printer through a robust mobile printing experience. Customers can scan photos and documents to Facebook, Google Docs and scan to email from their mobile devices. They also can monitor printer and supplies status.
• In a mobile printing first, the cloud-unified HP ePrint app for BlackBerry smartphones allows BlackBerry users to print with one app to three cloud solutions: HP ePrint-enabled printers, HP Enterprise printers and HP Public Print Location printers. The app is available from 31 October 2011.
• P ePrint Enterprise mobile printing version 1.6 now gives mobile device users the ability to leverage print job retention and PIN release functionality found in over 50 HP LaserJet devices, whereby a user sends documents to supported HP printers from their mobile device, releasing the documents to the output bin only when they enter their unique release code at the printer. 

Source: http://companies.mybroadband.co.za

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Print Management Solutions Seminar

Start:

October 25, 2011 8:00 am

End:

October 25, 2011 9:30 am

Venue:

Country Inn & Suites

Phone:

952-975-0081

Address:
Google Map

591 W 78th Street, Chanhassen, United States, 55317

Join BusinessWare Solutions and HP in October to learn how to stretch your printing dollar a little bit further and get the most out of your print budget. Learn about options like:

HP ePrint: HP ePrint is a mobile print solution that allows anyone with an Internet-enabled device to tap into the power of cloud services for printing on the go. HP ePrint makes mobile printing easy for large enterprises, small businesses, telecommuting professionals, and consumers.

HP Access Control: Creating a less wasteful and more secure print environment is easy with HP Access Control Printing Solutions. HP Access Control combines the cost controls and security features an enterprise needs with the ease-of-use that users demand.

Forms Automation: Reduce processing time and costs associated with the design, production, and management of the multitude of documents produced on a daily basis, while allowing them to be more responsive with HP Forms and Document Automation Solutions.

Managed Print Services: Managed Print Services allow customers to have their printers taken care of with no hassle or worry to them.  With Managed Print Services, you receive genuine HP toner, maintenance, and service all for what you would normally spend on toner alone.

To find out more details, please click here.

Source: http://www.businesswaresolutions.com

   

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Printer firms attempt new formats to help save costs

WITH companies resorting cost cutting measures due to economic slowdown, Canon and HCL Technologies have come out with a novel strategy to promote managed print services (MPS -pooled printers) to enable companies save on printing costs.

Companies are spending less on office equipment because of slowdown and “we are converting this into opportunities by getting contracts for managed document services and printing,“ Alok Bharadwaj, senior VP , Canon India told Financial Chronicle.

He said enterprises are planning to deploy cost-effective measures to reduce costs that are convenient and managed print service (MPS) is one of them.

Small and medium enterprises especially are working on four Cs -cost, control, convenient and care (for the environment -carbon footprint) -and companies are utilising MPS as one of the solutions.

“Companies are going for alternative services instead of spending on printers.... World is moving into centralised environment from individual now with high utilisation solutions like MPS,“ Anubhav Saxena, VP and global head, HCL Technologies, told FC.

In India, there are 60 billion pages printed every year through different types of printers and therefore, even if we calculate per page print at Rs 1.75, the market is expected to be at least Rs 10,000 crore. And, if companies switch over to MPS, they can save around 30 per cent of their total cost on printing, Bharadwaj said.

Epson India, however, felt that MPS is still a costlier affair for small enterprises. Therefore, the company is focusing for Indian version of printers for such markets. “The market is at nascent stage right now for MPS in India, but, our way of looking in the market is different. We are customising products for even small to smaller organisations as per Indian customers.

There is a potential in those markets and we are developing products for such markets for long-term growth,“ said Ram Prasad, deputy GM, Epson India.

He said though volumes are small growth is large in geographies such as B, C and D classes of markets as MPS is mainly used by large enterprises in retail, banking, financial services and insurance, information technology and enables services.

Amrita Choudhury, Research analyst, Gartner, said, “MPS globally is used by large enterprises across sectors to save cost. But, only few SMBs are using this service because as volumes are less and amount could be higher.“

According to Gartner, MPS market size is expected to exceed $10 billion worldwide by 2013 from around $7 billion in 2010.

Apart from Canon, Epson and HCL Technologies, other major companies providing MPS are like Hewlett-Packard, Xerox and Ricoh.

Source: http://www.mydigitalfc.com

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HP Middle East appoints new Business Unit Manager for Managed Enterprise Services

• Alok Mohan, Business Unit Manager of HP's Managed Enterprise Services (MES) .

Alok Mohan was appointed as the Business Unit Manager of HP's Managed Enterprise Services (MES) business unit in the Middle East as of June 2011. He is responsible for enterprise sales in the Middle East and leads the regional sales team.

Amin Mortazavi, General Manager for HP Middle East, Imaging and Printing Group said; "We're delighted to have Alok Mohan in this role as he has a wealth of experience from fast-growing and emerging markets in this region and outside. Alok has demonstrated

his ability for managing complexities and has spearheaded many important initiatives for HP Middle East in his previous roles based on listening to specific market needs and on market research."

Prior to taking on the MES responsibility, Alok Mohan was the Enterprise Category Manager for Laserjets and MFPs. He joined HP Middle East in 2003, and has a total of 22 years experience in the office automation and IT industry.

Commenting on his new appointment, Mr. Mohan said; "I'm really excited to have taken over as Head of MES Middle East. I am committed to increased customer focus in the Corporate and Enterprise segment, leveraging on HP's vast portfolio to help customers, strengthening HP's leadership position in high-end LaserJets, and exploring opportunities on Managed Print Services (MPS) & Software Solutions that add to the capabilities of HP printers and MFPs thus meeting customer requirements. I hope to capitalize on my previous experience & relationships with the customers and channels to expand upon the strong market position enjoyed by HP in the region."

Alok Mohan is based in HP's Middle East office in Dubai, UAE. He holds an MBA from the Indian Institute of Management, Bangalore; and a Bachelor of Technology degree from Kurukshetra University in India. 

Source: www.ameinfo.com

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Managed Print Services helps General Mills redirect reources to growth and innovation

Blog-post by Cara Shockley, HP Blogger, Sep 9 2011 - 3:12pm

Yesterday, at HP’s annual global Imaging and Printing Conference several new product innovations, new partnerships, apps and solutions were announced.  One interesting data point is that customer adoption of its cloud-enabled, web-connected print technologies has reached the mainstream, with more than 10 million printers sold to date.  However, one of the storylines that really got my attention was a case study about how General Mills has reduced imaging and printing costs 50% with HP Managed Print Services, saving $1.1 million annually.  There’s a lot that can be learned and leveraged from the General Mills strategy.

What truly sets General Mills apart when it comes to print management is how the company uses HP MPS not just to cut costs, but also to achieve strategic objectives.  These include General Mills’ Holistic Margin Management strategy and its innovative approach to creating the mobile workplace of the future:  their Flexible User Shared Environment (FUSE) initiative.

Through the Holistic Margin Management Strategy, General Mills delivers value by focusing on what matters most to its consumers and identifying ways to reduce waste across its operations.  The resulting savings are reinvested in value-creating opportunities that drive the company’s top line growth.  The annual savings of more than $1 million from HP MPS is routed directly into other projects that help build the company’s brands.

Flexible User Shared Environment (FUSE) recognizes that traditional, fixed offices are not always the most effective places for employees to work.  Most employees in FUSE no longer have a traditional office space at General Mills’ headquarters; rather, employees choose work space based on what suits their needs at that moment.  So how does HP Managed Print Services help General mills make FUSE work?  HP Access Control (HPAC) facilitates employee mobility by enabling employees to print their work anywhere on the network.  With HPAC, when employees send a job to print, the network routes it to a print queue rather than an individual printer.  The employee can go to any printer, swipe their employee badge and the job is automatically released to that printer.  Additionally, General Mills has implemented HP ePrint Enterprise for printing from mobile devices like smartphones or tablets.  Employees can send a print job to a General Mills printer from where they are working at the moment – their home, an airport or hotel, or even a moving taxi --- and the job travels within their secure network processed via HP ePrint Enterprise and waits in the HP Access Control print queue at General Mills.  When they arrive at their office, they go to a printer, swipe their badge, and only then does HP Access Control release the print job.

Watch the video or read the detailed case study and learn more from General Mills success.

Source: Enterprise CIO Forum

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